AGM meeting 4th November 2025

7:04 pm: Chairman opened the meeting. 

Present were:-  B Traves, J Brumpton, J Sykes, A Graham, S Leeson, M Hoyle, I Shipley D Pockley,       A Oliver and A Kirk 

Apologies:- R Cowton 

In house comps	Text for xmas handicap to be sent out as soon as possible and deadline for sign up to be the next of next week (14th Nov). Final to be played when ever it falls as long as it is played before Rich Leeson Cup.  Rich Leeson Cup to be played on Friday 9th January
Matters Arising	As part of secretaries report it was suggested that the rent of the hairdressers should be raised. It was agreed by the committee and members present that the Sec should write to them and inform them that rent will be raised by £20 a month, September 2026.  Brightness of the lights on the table was raised. This was actioned as the meeting was concluded.  Roof quotes were read by Bernard. It was discussed as being quite expensive. Simon offered to get some quotes from a roofer he knows. It was agreed that this is something that needs to be addressed as soon as possible but shopping around to find a better price was also needed.  Sec. Raised the idea of using space available outside the club to host a drop box to help increase funds for the club. It was agreed by the committee and members present that the sec should investigate further and move contact with the council in regard to usage of the area outside the club.  Bernard raised concerns he had about a members behaviour, It was agreed by the committee and members present that the member should receive a verbal warning from the sec/his captain.  The possibility of light restrictions was raised by the chair and sec. The matter of some members using the club more than others was raised along side the rising costs of running the club. After being discussed by the committee and members present, it was agreed that not charging for lights was a USP for the club and things like a minimal rise in member fees each year would be a better course of action and should be considered in the future instead.  IT was suggested that the club should look into moving to a water meter as this could help save money It was agreed by the committee and members present that the sec should contact water suppliers.
Membership fees	Agreed last year that membership fees would rise to £40 this year. Sec to send text ASAP for people to pay.
A.O.B	An update was given on the cleaner who left to take up another role. The chair and sec made a temporary decision to have Jordan carry on the role taking the same fee. It was agreed by the committee and members present that this should continue.   Bernard is in the process of fixing the green fascia outside the club. Materials are ready to go. Simon and Mark have offered to help Bernard with the labour and will arrange privately.  Mark suggested the club something in the village bugle, sec to send a previous leaflet template to Mark to use.  Sec raised the idea of having an ‘advertisement’ wall in the club. A message will be sent to all members to help find advertisers that would like to donate £20 to the club in exchange for a years place on the wall.